P&C Business Services Governance Coordinator - People & Communications

Mō tēnei tūranga mahi | About this role

Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centered health system. This is mahi that will improve the health and well-being of everyone in Aotearoa, and we've got an opportunity for you to be part of it.

Te whiwhinga mahi | The Opportunity 

This role will be key in providing the support needed to manage governance-related activities and processes within the Office of the Chief People Officer.

Some of the governance-related activities you will be supporting include: 

• Leading the effective planning of agendas and secretariat support
  
  
• Overseeing the governance and administrative tasks (including adherence to terms of reference, delegated authorities, and the management of conflicts of interest and procurement declarations) to ensure the relevant statutory, legislative and policy compliance obligations are met
  
  
• Preparing and distributing meeting documentation (i.e., agendas, minutes, supporting material) and invitations in a timely fashion
  
• Coordinating and facilitating meetings
  
• Management of forward work plans such as tracking of actions and ensuring high quality reporting and papers to support effective decision making. 
  
  
• Document management and filing.
  

Nga pukenga me nga wheako | Skills and experience

The key skills and experience we are looking for include (but not limited to):

• Knowledgeable about governance policies and procedures
  
• Ability to work autonomously and as part of a team.
  
• Communication effectiveness – demonstrates effective communication and interpersonal skills. 
  
• Relationship effectiveness – demonstrates an ability to build rapport, being a good listener, and easy to approach and talk to.
  
• Planning, organising and attention to detail – demonstrates an ability to plan, prioritise, and deliver work on time, and to required standards across the breadth of the role. Is well organised, able to complete tasks on time, and has a good eye for detail.
  
• Administration – demonstrates familiarity with secretariat and office management procedures required to process administration.  
  
• Continuous improvement and initiative– demonstrate initiative, and an agile2 approach to finding improved ways forward.
  
• Dealing with ambiguity – demonstrates an ability and willingness to effectively work during times of uncertainty and change.
  
• Proficient in desktop applications such as Microsoft Word, Excel. 
  
• Pae Ora & Te Tiriti o Waitangi - demonstrates an understanding of Pae Ora (Healthy Futures) Act 2022, the significance, and obligations of Te Tiriti o Waitangi, including how to give effect to these expectations in a meaningful way, and the commitments to equity and priorities of Wai2575. Have an appreciation of cross-cultural matters, including knowledge of tikanga Maori (or a willingness to learn).  

Ka kawea e koe | You will bring:

• A commitment to being a good Te Tiriti partner in all your actions. This includes an understanding of the significance of and obligations under Te Tiriti o Waitangi, and the ability to apply Te Tiriti principles in a meaningful way in this role 
  
• Competency with te ao Maori, tikanga, and te reo Maori or a commitment to starting your journey and taking ownership of your learning and growth
  

Ko te mahi e tika ana mō te ao hurihuri nei |Work that suits today's ever -changing world

Te Whatu Ora supports flexible and hybrid working for our kaimahi. In roles that don't require an in-person element, we encourage you to ‘work from where you are.' We want our national teams to be made up of diverse people from across the motu, just like our health system.

Nau mai, uru mai | Come and join us

When you join us, you become part of transforming the health system. This is a once in a lifetime change, that will touch the lives of everyone in Aotearoa, and future generations.

Our name, Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining together of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system. 

We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures greater access, experience and outcomes for those traditionally not well served by the system – Maori, Pacific and Disabled People.

Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai | Our commitment to equity, diversity and inclusion

We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter. 

We particularly welcome applications from our diverse Maori, Pacific, disabled, and rainbow communities.

Me pēhea te tuku tono | How to apply

To view the position description and/or apply for the role (by submitting your cover letter and CV), please click “APPLY NOW.”  For tracking and reporting purposes, all applications must be submitted through our online career portal. If you have any questions about the role, please feel free to contact Matt Kelly on careers@health.govt.nz