Administration Officer - Whanganui

Mō tēnei tūranga mahi | About this role

• Full-time, permanent opportunity
• Working Monday to Friday
• Located at our Service Centre in Whanganui 

Do you have the enthusiasm, dedication and the skills to become an Administration Officer within Ara Poutama Aotearoa, Department of Corrections?

This could be just the opportunity you are looking for!

We are currently looking for a full-time, permanent Administration Officer, to join our small but dedicated team at our Service Centre in Whanganui.  

Ngā kawenga | About the role

This is an opportunity to be part of a great organisation where you will support the Community Corrections team.  A large part of the role is made up of front-line reception duties.  This will be communicating directly with people in our management who are serving community sentences and working with our Probation Officers.

Other key responsibilities involve a wide range of administrative services including;

• Liaising with organisations and services we work with
• Processing files
• Preparing documents for court
• Purchasing materials
• Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards
• Provide administration support across a varied team by co-ordinating meetings, external stakeholders relationships and filing

In this busy role you will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, remain adaptable, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.

This is a full-time position, you will be working Monday to Friday, for 40 hours a week.

Ngā pūkenga me ngā wheako | Skills and experience

The preferred candidate will be able to demonstrate:

• Good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new skills quickly
• Experience and knowledge of office administration would be an advantage
• The ability to organise effectively, be adaptable, multi-task and meet deadlines
• Excellent customer facing and communication skills
• Enthusiasm and the ability to work both in a team environment and independently

If you have a genuine interest in our kaupapa and if you are motivated to support others in a team environment, then we want to hear from you!

You will need a full New Zealand Driver Licence for this role.

Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

Utu ā-tau | Salary

The starting salary for this role is $46,429 and the midpoint of the salary range is $49,348. Appointment and remuneration will reflect skills and experience relevant to the role.

Kano ārai mate KOWHEORI-19 | COVID-19 vaccinations 

As part of our COVID-19 response, all people working at Ara Poutama Aotearoa are required to be fully vaccinated against COVID-19 in order to access our workplaces.   This is to ensure we continue to do all we can to keep everyone safe from the impacts of COVID-19, now and into the future.

Ko wai mātou | About us

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu. 

As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy - Hōkai Rangi (https://careers.corrections.govt.nz/strategy).

Tono ināianei | Apply Now

To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values. 

Applications close Thursday the 30^th of June at 11.00pm.

It is an exciting time to join us and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau.  All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered. 

If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at careers@corrections.govt.nz.