Temp Administration Assistant

  • Dunedin
  • Administration & Office Support
  • Contract/temp
  • Posted 8 days ago

Job Description

About This Role 

This is a temporary role that provides professional and proactive administrative and organisational support to the Personal Assistant to the Senior Leadership Team and to the wider team of our client to ensure business operates efficiently, professionally and in accordance with their brand, values and goals. 

This position will assist the Personal Assistant to the Senior Leadership team and coordinate a range of activities and meetings and will contribute to and support a range of projects. 

Key Accountabilities: 

1. Administration Support 

  • Provide administration support to the PA (Personal Assistant) to SLT (Senior Leadership Team)
  • Work with other key team members to ensure the effectiveness of other key activities and projects 
  • Contribute to projects as required.
  • Proactively communicate to build and maintain confidence that meetings are well organised and executed.
  • Provide support to the PA to SLT with managing diaries and organising travel requirements.
  • Support the PA to SLT with scheduling, communicating and organising meeting logistics including ordering catering and getting supplies where required within established timeframes.
  • Support the PA to SLT to ensure Board meetings and Senior Leadership meetings are effective and efficiently organised.
  • Provide support to the PA to SLT with organising other business events such as customer functions, staff meetings, and events; liaising with other staff and contributors to ensure the event runs professionally and smoothly.
  • Support the PA to SLT with overall office maintenance tasks and errands.
     

2.Leadership

  • Participate fully in the culture of the business.
  • Establish and nurture strong relationships across the organisation and behave in a manner that is an ambassador for our brand and our office, to help drive and manage the organisation's culture.

Essential attributes and capabilities

  • Previous success in a professional administration role.
  • Exceptional interpersonal skills and communications skills (verbal and written) are critical to this role as they are required to establish and maintain excellent relationships with all stakeholders regardless of role and are often the first contact point for key stakeholders.
  • Good time-management skills and the ability to problem-solve and multitask.
  • An ability to organise other people and work effectively with teams.
  • Highly competent in Microsoft office, with an ability to quickly grasp new systems.
  • The ability to pay attention to detail, stay organised, maintain composure, and demonstrate effectiveness when working under.
  • Maintain an exceptionally high level of integrity and confidentiality.