Directorate Coordinator - Medicine, Women's and Children's Health

Mō tēnei tūranga mahi | About this role

Directorate Coordinator - Medicine, Women's and Children's Health

Based from Dunedin Hospital

• Permanent, full-time (1.0FTE) opportunity
• Fast paced healthcare environment
• Take the next step in your professional development!

Mō te tūranga - About the role

Reporting to the General Manager - Medicine and Women's and Children's Health, this high-paced but rewarding role sees you providing top-level administrative support to the Directorate that oversees the majority of medical speciality functions for Health New Zealand Southern.

As part of the Directorates leadership team you will coordinate, support and interact with the staff of all services in the Directorate as well as many external organisations, internal stakeholders across our regional and National business functions as well as from time to time, patients and their Whanau.

This rewarding position is largely an autonomous role that demands diligence and efficiency.

Your daily routine could involve any of the following activities:

• Facilitating communication channels
• Organising meeting agendas and taking minutes
• Email management
• Overseeing schedules and complex diary management
• Managing patient feedback and complaints, media and Official information request inquiries.
• Coordinating the Directorates adverse events processes, arranging family meetings and liaising directly with Patients and Whanau
• Maintenance of financial and human resource systems and reporting
• Coordinating information for various reports
• Collation of monthly reporting and
• Overseeing general office administrative duties e.g. contract management, processing expense claim and invoicing etc.

View position description

Mōu ake - About you

In order to hit the ground running you will have a background in senior-level administration, and demonstrate skills to anticipate, prioritise and deliver in a complex environment. You will have the ability to take direction when required and the confidence to build successful working relationships across a large organisation.

To be successful in this role, you will also need to demonstrate the following:

• Excellent interpersonal skills and a highly professional demeanour, with the confidence to build successful working relationships across a large organisation
• Keen eye for detail and initiative to allow you to complete complex tasks with minimal supervision
• Strong computer skills, including an unrivalled proficiency in Microsoft 365
• Exceptional communicator who can offer trusted support, with the ability to provide solutions on your feet
• Confidence and the ability to collate and draft written letters, reports and responses

Painga - Benefits

• Continuous support for career development
• Subsidised gym membership and discounted health insurance
• Access to staff fitness facilities and banking offers
• Access to a range of retail discounts and Employee Assistance Programme (EAP)

Find out more about our variety of benefits and discounts here Benefits of joining us - Southern Health - He hauora, he kuru pounamu

Mō mātou - About us

Health New Zealand - Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

Now is a great time to relocate to family-friendly Southern if you are considering a move! The Southern district offers excellent amenities, first class early childhood through to tertiary education and the opportunity to have an outstanding work-life balance. Whether it is surfing or skiing, hunting or fishing; theatre, live-music or art - there's literally something for everyone. The stunning Catlins, Fiordland and Central Otago regions are within driving distance, offering beautiful scenery and plenty of recreational opportunities whatever your passion. Check out https://careers.southernhealth.nz/ for what the region and we can offer you and your whanau.

Utu whānui - Salary range

This role is covered by the terms and conditions of the Te Pūkenga Here Tikanga Mahi Public Service Association (PSA) National Health Administration Workers Collective Agreement and the salary will be in accordance with the National Health Administration Workers Pay Scale, Band 6B beginning between Step 1 ($77,452) and Step 3 ($81,024) p.a. pro-rata based on level of experience.

Rā mōnehu - Closing date: Sunday, 28 April 2024.

Due to the fast-paced nature of what we do, our vacancy close dates may be subject to change. Don't delay, make sure you apply as soon as possible.

Tono ināianei - Apply now

For further information please contact Mikayla Hamilton, Recruitment Advisor, all conversations will be confidential in nature mikayla.hamilton@southerndhb.govt.nz

Pre-Employment checks

In the interests of protecting our people and our patients, all appointments will be subject to the following:

• Occupational health assessment
• Police vetting / Ministry of Justice safety checks
• Serious misconduct checks (previous Public Service departments and statutory Crown entities only)

To apply

We only accept online applications. Please apply via our website: https://careers.southernhealth.nz/