Executive Assistant, Regional Manager, Mentally Well

Mō tēnei tūranga mahi | About this role

• Contribute to transforming the future of health
• Flexible working, 0.5 FTE (20 hour / week)
• Based in Timaru

Join Te Whatu Ora at a key time, where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centred health system. This mahi will improve the health and wellbeing of everyone in Aotearoa, and we've got an opportunity for you to be part of it…

Te whiwhinga mahi | The Opportunity

We have an important role in supporting the Crown in its relationships with Māori under te Tiriti o Waitangi | the Treaty of Waitangi. The government is committed to improving services and outcomes for Māori and strengthening the Crown's relationships with Māori.

We are responsible for designing community-based systems of care, agreeing health and wellbeing plans, executing those plans, and monitoring outcomes which then feed into the design process. We work in partnership with our Te Whatu Ora and Te Aka Whai Ora colleagues to shape system-wide public health services across the motu.

The primary purpose of the Executive Assistant is to provide high quality, timely, one-to-one executive support to your Manager, including dealing with matters of a highly confidential and sensitive nature.

Ngā pūkenga me ngā weako | Skills and experience

• Previous experience in an Executive Assistant role providing support to a senior executive and their team.  
• Experience/skilled in with calendar management and meeting coordination and arrangements for Senior Leaders.
• Experience/skilled in with secretariat duties, including meeting minute taking and collation of minutes.  
• Experience/skilled in with financial administration such as processing invoices, reconciling payments and financial reporting as required.
• Experience/skilled in with making travel arrangements and booking accommodation.
• Able to proactively identify continuous improvement opportunities in systems and process to improve efficiencies.
• Continuously develops and improves own expertise in line with relevant industry/sector trends. 
• Excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels, including with senior Ministry officials and with health sector leaders.

Nau mai, uru mai | Come and join us 

When you join us, you become part of transforming the health system. This is a once in a life-time change, which will touch the lives of everyone in Aotearoa for generations. 

Our name, Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system.

We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures improved access, experience and outcomes for those traditionally not well served by the system – Māori, Pacific and Disabled People. 

Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai | Our commitment to equity, diversity and inclusion  

We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our lives, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter. We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities. 

Me pēhea te tuku tono | How to apply. 

To view the position description and/or apply for the role, please click “APPLY NOW.”  For tracking and reporting purposes, all applications must be submitted through our online career portal.

Advertising closes Sunday 28 April, please contact Matt Brown on matt.brown@health.govt.nz if you have any queries.