Judicial & Business Services Coordinator

Mō tēnei tūranga mahi | About this role

Judicial and Business Services Coordinator

Auckland District Court

Te Haeata/The Opportunity

We are seeking a highly motivated and organised individual to join our Auckland based Northern Support team as a Judicial & Business Services Coordinator

In this role, you will be responsible for providing efficient administrative support services to ensure the smooth functioning of the District Courts across the Auckland region. You will be involved in various areas, including finance, events, travel, procurement, and juror summonsing.

In JBS, we work to support the delivery of positive change in the justice system for a safe and fair New Zealand.

Responsibilities include:

• Performing general administrative tasks to support judicial and business functions.
• Assisting with financial tasks such as expense tracking, and invoice processing.
• Coordinating and organising events, including meetings, conferences, and workshops.
• Managing travel arrangements for team members, including booking flights, accommodations, and transportation.
• Supporting procurement activities, including researching suppliers, obtaining quotes, and processing purchase orders.
• Maintaining accurate and up-to-date records, databases, and filing systems.
• Preparing and distributing relevant documents, reports, and correspondence.
• Fleet management
• Acting as a point of contact for internal and external stakeholders, providing information and assistance as needed.
• Handling inquiries and requests in a professional and timely manner.

Ō pūkenga/Skills and Experience

No candidate will meet every single desired qualification. If your experience looks a little different from what we have outlined and believe you can bring value to the role, we'd love to hear from you!

Our ideal candidate will have:

• Proven experience in delivering effective administrative support services.
• Strong organisational skills and the ability to multitask and prioritize.
• Excellent attention to detail and accuracy in all work tasks.
• Proficient computer skills, including knowledge of Microsoft Office Suite.
• Outstanding communication and interpersonal skills.
• Ability to work independently as well as collaboratively in a team environment.
• High level of discretion and confidentiality when dealing with sensitive information.
• Knowledge of finance, event coordination, travel arrangements, recruitment, or procurement processes is an advantage.
• Flexibility to adapt to changing priorities and deadlines.

Full New Zealand Driver's License is a must.

Previous administrative experience and knowledge of public sector processes and systems would be an advantage.

Mō mātou/About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

Judicial and Business Services is physically located over four sites, operating as one virtual team to collectively provide support services to registry staff and managers for Courts and Tribunals Regional Service Delivery across New Zealand irrespective of locations. The work we do has a big impact on people, often at the most vulnerable time of their lives.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions. 

Ngā painga o tēnei wāhi mahi/What's great about working here

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

• 4.4 weeks holiday leave
• flexible work hours where possible
• an online professional development portal
• access to a variety of inclusive and proactive networks

See our full range of benefits here.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu ā-tau/Salary

The remuneration band for this role is $54,343 to $74,416 the appointing salary will likely be between $64,540 to $66,855.

Tono mai/Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 24 April 2024; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact recruitment@justice.govt.nz

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