Description
Our client is a dynamic and forward thinking company who is committed to excellence in all aspects of their operations. We are seeking a highly organized and proactive Office Assistant to join our clients team to contribute to their continued success. The successful candidate will provide comprehensive administrative support to our Site Manager and managerial staff. From managing calendars and making travel arrangements to coordinating meetings and handling general administrative tasks, this role requires exceptional multitasking abilities and attention to detail. For this role the successful candidate needs to be able to begin work right away, and be able to work on a sliding roaster of days (6am to 6pm - four days and four days off).
Key Responsibilities:
- Manage calendars and diaries for the Site Manager and managerial staff.
- Make travel bookings and arrangements.
- Arrange meetings, including booking meeting rooms and organizing refreshments.
- Answer and screen calls, take messages, and handle inquiries.
- Take notes during meetings and distribute minutes.
- Assist with general administrative duties such as filing, scanning documents, and sorting mail.
- Respond to emails in a timely and professional manner.
- Organize events such as workshops and conferences.
- Share management of the admin mailbox to action tasks including invoicing, travel arrangements, meeting support, and catering requests.
Requirements:
- Proven work experience as a team assistant, personal assistant, or similar role.
- Excellent knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
- Outstanding organizational skills and exceptional time management abilities.
- Strong communication skills and a professional demeanor.
- Ability to prioritize tasks and work effectively under pressure.
- High level of discretion and confidentiality.
How to Apply: If you meet the above requirements, are eligible to work in New Zealand (citizen or open work visa) and are eager to join a dynamic team, please submit your resume and cover letter to hamilton@onestaff.co.nz in your cover letter, please highlight your relevant experience and explain why you would be a great fit for this role.