Personal Assistant - Cancer & Chronic Conditions

Mō tēnei tūranga mahi | About this role

Where you’ll be working: Health New Zealand Waikato – Hamilton, New Zealand

The details: Permanent Full time, 40 Hours per week (1.0 FTE).

Salary details: PSA Clerical and Administrative Employees MECA

Te whiwhinga mahi | The Opportunity

Are you looking for a role in an environment that values culture and the team as a priority? We provide an environment where input, initiative and innovation are encouraged. Be part of a diverse and welcoming team.

The Cancer, Chronic Conditions & Radiology Directorate are looking for a star PA who can help support leadership team (Operations Director, Operations Manager, Nurse Director, Medical Director and the Directorate’s Clinical Heads of Department) as well as the wider directorate to complete all operational day to day activities.

We are seeking someone who is able to establish relationships that will assist with supporting the team. Someone who can maintain a pleasant and calm, but discreet environment, which enhances the image and service of the organisation.

Key responsibilities of the role:

• Provide key administrative supportive to the Operations Director
• Required to support with diary and calendar management.
• Administer meetings with agenda/minutes.
• Support the coordination of the complaints, Health & Disability and Official Information Act responses.
• Monitor and progress capital spend and Trust applications.
• Administration of Directorate purchasing and accounts payable process
• Support recruitment processes.
• Provide admin support to our Heads of Department
• Support the Medical Director with his national network role.
• Assist with development of communications and reports and coordinate monthly performance packs
• Any other adhoc tasks required.

Click here to view the position description

Mō tātou Ratonga | About our Service

As a member of the Cancer & Chronic Conditions Directorate, this role has shared accountability for being a department that strives to always uphold a high level of kindness, compassion and care towards our staff, tāngata whāiora and their whānau. We are committed to always be learning and improving the services we provide and work as a team to take focused action towards our agreed goals. We have a passionate and talented workforce who work hard to deliver safe, timely, effective, efficient, equitable, patient-centred health outcomes for our tāngata whāiora and their whanau.

Mōu | About you

We are on the lookout for someone with a good sense of humour, who is resilient and a self-driven team player who thrives on teamwork and has a genuine passion for making a difference.

The perfect candidate will provide the following:

• A qualification relevant to the position
• Recent experience in a similar position and level within a large organisation.
• Demonstrated ability to provide high quality, confidential & timely support.
• Demonstrated ability to be diplomatic, influence and collaborate with others and deal with conflict.
• Excellent communication (written & oral) and presentation skills.
• Demonstrated minute taking ability.
• Demonstrated information management skills and experience in creating and formatting electronic documents. Excellent knowledge of office software including Microsoft Office Word, Excel, PowerPoint, Adobe & Visio and use of electronic diary.

He aha Waikato

Waikato is the fourth largest region in Aotearoa New Zealand and located just south of Tāmaki Makaurau Auckland. It features a wide range of world-class outdoor and cultural experiences. You can surf the world-famous beaches of Whāingaroa Raglan, swim at the beautiful beaches of the Kapanga Coromandel, hike our majestic mountain ranges, tour the Hobbiton shire, experience the magic of the Waitomo glow worm caves, and encounter a vast array of flora and fauna at the remarkable Maungatautari Ecological Reserve.

Waikato is the home of the Kiingitanga and rich in Māori culture. Waikato Hospital sits on whenua gifted by Waikato iwi, situated on the banks of the mighty Waikato Awa, Hamilton is New Zealand’s largest metropolitan inland city. Hamilton’s vibrant city centre and rich cultural mix makes it an ideal place to experience the authentic friendly Kiwi lifestyle.

Learn more about living in the mighty Waikato here.

Me pēhea te tuku tono | How to apply

Please apply directly online, attaching a current CV and cover letter. Applications are not able to be accepted via email.

If you have any questions about the role please contact the Recruitment Team – Shivani.kulkarni@waikatodhb.health.nz

 Closing date: 6 May 2024