Programme Coordination Lead

Mō tēnei tūranga mahi | About this role

If you are a very experienced Coordinator with a strong background in project management, reporting, and have had some staff management experience - we want to hear from you!

About the role | Mō tēnei tūranga mahi 

Our values define who we are; they influence the way we work with each other and the way we serve our customers and engage with communities, every day.

Tūhonotanga: Bringing people together to increase participation in democracy.

Aratakina: Guiding towards greater understanding.

Uakaha: Being dynamic and energetic in what we do.

Manaakitanga: Demonstrating generosity and empowering people.

Tika: Doing things right; doing the right things!

Through our values, cultural understanding, and whanaungatanga (close personal connection) we connect with our communities ensuring support is provided during times of uncertainty.

About you | Mōhou ake 

We're seeking a Programme Coordination Lead to join our Programme Management Office (PMO) on a permanent basis from 1 July 2024. You will be leading a team of 2-4 Project Coordinators, providing support to the Programme governance groups and across the General Election programme. To excel in this role, you must be proactive, detail orientated, experienced working within programmes, supporting leadership, applying best practice coordination skills to your work, and supporting individuals to excel. Ideally you would have had more than five years working in a Programme environment.

What you'll be doing | He aha tāu e mahi ana

• Providing quality support to the Programme and Programme Director.
• Monitoring and providing coordination support to projects across several work streams, and mentoring Project Coordinators to ensure there is a consistent approach to using the Project Management Framework.
• Day-to-day people management of 2-4 Coordinators.
• Doing some junior project management.
• Be the subject matter expert for the programme management tool.
• Drafting programme reports for the PMO Manager and Programme Director.
• Planning meetings, Programme Board minutes and follow up on actions.
• Developing and maintaining the programme forecasting spreadsheet.
• Coordinating programme financial reporting requirements.
• Supporting the development of the programme schedule.

What you'll need to succeed | Ko ngā mea ka hiahiatia e koe kia angitū

• A relevant qualification and/or equivalent experience in project or programme coordination.
• Excellent oral and written communication skills, including minute-taking at meetings.
• Proficient in the use of Microsoft Office including Excel, Visio, and Project.
• An understanding of Microsoft Project for the Web is highly desirable.
• Relationship management skills and ability to work in a team.
• Planning and organisational skills.
• Ability to work with the detail but understand the bigger picture.
• Problem analysis skills and good judgement.
• High level of flexibility and ability to multi-task.
• Strong computer skills.
• Demonstrated ability to work independently and present options for improvements based on using your initiative.

About the Electoral Commission | Te Kaitiaki Take Kōwhiri

The Electoral Commission wants every New Zealander to trust, value and take part in parliamentary elections. 

Here's your chance to contribute to New Zealand's democracy as part of a small team of electoral experts who design, build and implement processes and systems for Parliamentary elections and referenda.  It's an exciting and varied role within a team which is committed, supportive and hands-on.

Why join the Electoral Commission?

The Commission is building an inclusive strength focused culture where diversity is encouraged and valued, and we welcome applications from individuals of all backgrounds, orientations, and identities.  We want to provide a flexible working environment where everyone feels valued and supported.  We are happy to discuss what works for you. You will join a team who are here for the right reasons, and we are passionate about what we do. 

What's next? | He aha e whai ake nei

You will find a link to the job description below. To apply, please click "Apply now!". Upload your CV to the drop down box provided. Applications close on 28 March 2024.

If you have any questions regarding the role, please contact recruitment@elections.govt.nz.

All new employees are encouraged to be fully vaccinated against COVID-19. You may disclose your vaccination status to your manager on a voluntary basis.