Project Administrator 18 month fixed term (x3 Auckland-based roles)

Mō tēnei tūranga mahi | About this role

• 18 month secondment or Fixed Term Contract within Delivery Transformation Teams
• x1 Newmarket-based role, x2 Hobsonville-based roles
• Join a team making a tangible difference to the lives and communities of Aotearoa

Mō mātou - Our Organisation 

At Kāinga Ora, ours is the important responsibility of transforming New Zealand's housing choices, outcomes and the entire housing sector by creating homes and communities that allow New Zealanders to thrive. 

What is exciting about working for Kāinga Ora is getting the chance to make a real and positive impact on New Zealanders' lives. With skills, planning and purposeful action, our people are creating the homes and neighbourhoods that will build the future of Aotearoa. 

We are passionate about transforming New Zealand for the better. That includes being a trusted partner for Māori and iwi, protecting and enabling their rights, interests and aspirations under the guidance of Te Tiriti o Waitangi. 

Delivery Transformation Group  

Delivery Transformation is a new business group established to support and enable other business groups at Kāinga Ora to transform their delivery functions. Delivery Transformation captures the expertise and momentum of Project Velocity and positions the group for cross organisational initiatives, providing the right capacity and capability to drive transformation work in a standardised and planned way across Kāinga Ora. 

We are seeking forward thinking and agile people to join the Maintenance & Asset System Creation on a secondment or fixed term contract basis for up to 18 months. This could be a great development opportunity to be part of shaping the future. This is an exciting work environment, relying on people being co-located together to enhance communication, teamwork and decision making. This means team members are physically located in the office, Monday to Friday between the hours of 8:30am and 5pm. 

Ko tā mātou mahi - Our Role

The Project Administrator works as part of a System Creation team established to redesign new systems, to produce consistent, reproducible, and scheduled results. The role provides administrative support and coordination to support the smooth running of the team.

The Project Administrator is responsible for coordinating and processing information in the Kāinga Ora operational and project management systems and ensuring the efficient flow of administrative workflows throughout the System Creation and wider Delivery Transformation team. The position ensures that team and project information is accurate, robust and up to date so reporting can be completed accurately, and suppliers get paid on time. The position is responsible for delivering professional, high-volume, high-quality support services in the System Creation team.

Ngā pūmanawatanga ōu - What you will bring

• Experience working with project management and reporting software systems, for example, Oracle, Ara and Excel.
• Experience in providing business support services to a diverse group of people with many non-routine requirements who may have conflicting high pressure demands.
• The ability to handle large volumes of information.  Demonstrated ability to prioritise demands, organise, meet deadlines and deliver desired results by taking ownership and using effective self and time management approaches.
• Ability to solve complex problems by investigating, collaborating and determining solutions.
• Exposure to the project environment and project management best practices.
• Ability to influence and work effectively with all levels including leadership, colleagues and multiple internal and external stakeholders. Builds networks and relationships both internally and externally.
• A proactive approach to identifying and implementing new systems and process improvements.
• Has effective communication skills and ability to communicate within the team environment representing success for the team from their point of view.

Nōu te rourou - What's in it for you?  

We offer competitive salaries, five weeks' annual leave, and employee benefits.

As a Kāinga Ora - Homes and Communities employee, we want to make sure that you have all the tools and support you need. We want to ensure you are healthy and have work-life balance.

Ō Tātou Uara - Our Values

Our values were developed by us, for us. They unite us as an organisation and guide how we work every day. Our values are:

• Manaakitanga - People at the Heart
• Mahi Tahi - Better Together
• Whanake - Be Bold

Tūhono mai - Join us

To view the position description and apply for this role, please follow the online process via http://careers.kaingaora.govt.nz. Please note: all applicants, including existing employees, need to follow this process. If you have any questions, please contact the recruitment team via Kaingaora.recruit@kaingaora.govt.nz

Applications close on 25 April 2024 @ 11.55pm

We value diversity and are committed to working with each other and our customers in an inclusive and respectful way. We welcome applicants from all walks of life and appreciate the richness of experience that your point of difference brings to the organisation.