Senior Administration Support - Central - NPHS

Mō tēnei tūranga mahi | About this role

Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive, and people-centred health system. This is mahi that will improve the health and well-being of everyone in Aotearoa, and we've got an opportunity for you to be part of it. 

Te whiwhinga mahi | The Opportunity  

The National Public Health Service (NPHS) within Te Whatu Ora, work towards Pae Ora (healthy futures) for all by providing and coordination the delivery of culturally safe support services that enable the regions leaders to deliver sustainable, resilient, effective services across their teams with the good of the New Zealand Public Health System in mind, now and for the future. 

We have a permanent, full-time opportunity available to join our regional team as Senior Administration Support. 

The primary organisational impact outcome sought from this position is the provision of skilled project coordination for development work, ensure timely and quality information flows; manage the logistics of team face to face and virtual meetings across the region; support the Kaitātaki/GM liaison with colleague General Managers across the motu and facilitate engagement for the Kaitātaki/GM with a wide range of internal and external stakeholders. 

Mōu | About you 

You are an experienced administrator, able to pick up new systems quicky and with proven experience of managing complex calendars, knowledge of business systems and processes, helping managers with information flows and accountabilities across the team, including supporting on-boarding of new staff and managing travel and other administrative needs.  You will be comfortable working with and for diverse communities and you will be Microsoft savvy, able to help managers and staff use Teams and other tools to best advantage.

Ngā pūkenga me ngā wheako | Skills and experience

• Experience in providing senior administrative support to a number of senior executives and their team to enable the efficient delivery of key services across the region
• Able to demonstrate effective communication and interpersonal skills, including the ability to write clearly and succinctly in a timely, and accurate manner
• Can apply critical thinking and using sound judgment to develop advice, options and deliver key pieces of work
• Demonstrates an ability to build constructive and effective relationships across different functions and stakeholders and can build a sound understanding of their operational environment and context
• Able to demonstrate an understanding of Pae Ora (Healthy Futures) Act 2022. Proven ability to embed in practice and lived experience, the significance and obligations of Te Tiriti o Waitangi, your commitment to equity and the 5 Principals

Ka kawea e koe | You will bring: 

• A commitment to being a good Te Tiriti partner in all your actions. This includes an understanding of the significance of and obligations under Te Tiriti o Waitangi, and the ability to apply Te Tiriti principles in a meaningful way in this role 
• Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth 

Ko te mahi e tika ana mō te ao hurihuri nei | Work that suits today's ever - changing world 

Te Whatu Ora supports flexible and hybrid working for our kaimahi. In roles that don't require an in-person element, we encourage you to ‘work from where you are.' We want our national teams to be made up of diverse people from across the motu, just like our health system.  

Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai |Our commitment to equity, diversity, and inclusion  

Our name, Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining together of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system.  

At Te Whatu Ora we acknowledge and respect our people's diversity and spiritual needs, ensuring a safe workplace that is a whānau orientated and supportive environment. We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures greater access, experience, and outcomes for those traditionally not well served by the system – Māori, Pacific, and Disabled People. 

Tō tūranga i roto i Te Whatu Ora | Your place in Te Whatu Ora 

When you join us, you become part of transforming the health system. This is a once in a life-time change, that will touch the lives of everyone in Aotearoa, and future generations. We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.  

We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities. 

Me pēhea te tuku tono | How to apply 

To view the position description and/or apply for the role (by submitting your cover letter and CV), please click “APPLY NOW.”  For tracking and reporting purposes, all applications must be submitted through our online career portal. If you have any questions about the role, please feel free to contact Colm Farragher careers@health.govt.nz