Senior Business Administrator

Mō tēnei tūranga mahi | About this role

Mō te tūnga | About the role

As the Senior Business Administrator, you will support the Defence Estate & Infrastructure (DEI) / Alliance partnership; and co-ordinate executive and administrative activities to facilitate the effective and consistent delivery of Defence Estate and Infrastructure outputs.

Key activities in this role include:

• General admin and office support.
• Scheduling meetings.
• Creation of committee packs and agendas.
• Minute taking and minute distribution.
• Ensuring action points are recorded in the activity log, monitored and reported back on.
• Document management in line with relevant NZDF policies and Public Records Act, etc.
• Overseeing SharePoint pages ensuring they have relevant project documentation.
• Financial processing of invoices and reconciliation of purchase orders.
• Assisting with the on boarding and logistics of contractors.
• Keeping the contractor database up to date.

Applications will be reviewed upon receipt. It is advised to apply early to avoid disappointment, as this role may close ahead of time due to a high volume of applicants.

Ngā pūkenga me ngā wheako | Skills and Experience

We're looking for an experienced admin professional with a focus on innovative thinking and a commitment to achieving outstanding results. Ideally you'll bring experience from within central government and an understanding of the machinery of government.

Key skills and experience we're looking for includes:

• Excellent communication skills, with the ability to relate to staff at all levels within the NZDF.
• Experienced with committee meetings and minute taking/distribution.
• Strengths in relationships and trust building.
• Sound financial management skills.
• Experience in the operation of SAP (or another Corporate ERP System).
• Experience with business improvement processes.
• Strong organisational skills and ability to prioritise tasks.
• Information and document management experience include skills in SharePoint.

Nōu te rourou | What's in it for you

Your skills and dedication deserve recognition, and NZDF delivers with competitive pay matched to your experience. But that's just the beginning – safeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website.

NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all – irrespective of gender, ethnicity, ability, age, or family dynamics – NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives.

Me pēhea te tuku tono | How to Apply

Applications close on Wednesday 24 April 2024.

Use the links on this page where you'll be directed to the Defence Careers website.

Please Note:

• All applications must be made online, via the Defence Careers website. Each listing contains the Position Description and a Contact Us option for any queries or technical issues.
• Your cover letter will be a key part of our selection process, so please highlight how your experience relates to the key activities outlined in the Advert and Position Description.
• Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made.

NZDF Employees/Members – please apply internally via the HR Toolkit; this will ensure that you are visible as an internal candidate.

NZDF Contractors – please apply via the Defence Careers website.

NZDF Reserves – please apply via the Defence Careers website if you cannot access the HR Toolkit.

Please Note:

To be eligible for the required level of government security clearance with the NZ Defence Force, you need to meet certain citizenship and residency criteria. Here's what you need to know:

Low Level Security Clearance

• You must be a New Zealand citizen or you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa.
• At minimum, you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa, and you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last five (5) years.
• You must have a five (5) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.

If you do not meet the minimum criteria, unfortunately, your application will not be accepted. We do welcome your application at a time when you will meet the requirements.